Material Requests: Type, Approval and Fulfillment in One Flow
Traceable from open to fulfilled
Fields change by request type: spare parts, construction materials, fuel, consumables, PPE and general requests use dedicated forms. Unit and supervisor setup, amount-, priority- and category-driven approval chains, SLA and delegation apply. Timeline and notifications track the request; linked work orders preview read-only. Fulfillment uses stock, purchase, transfer or manual paths; integration follows whichever of Reper Axis, Reper Flux or Reper Mass the tenant uses.
Requests by type
Spare parts, construction materials, fuel, consumables, PPE and general requests open as separate types. Each type shows its own fields.
Unit and supervisor
Requesting unit and supervisor are stored on the record. Approval and notification targets follow this structure.
Conditional approval chain
Steps assign person, role, unit head or cost centre owner. Amount, priority and category rules, SLA, escalation and delegation apply.
Timeline and notifications
Every step posts to the timeline. Approval, rejection and fulfillment events notify in-app and by email.
Source preview
When linked to a work order, a read-only preview opens without changing the maintenance program. Source context appears on the request screen.
Fulfillment paths
Fulfill from stock, purchase, transfer or manual completion. Reper Mass, Reper Flux and Reper Axis modules activate according to license.
Types and forms
Users pick a type in Material Requests. Spare part requests show machine and part fields; construction materials show unit of measure and site context; fuel requests show tank and vehicle fields. PPE and consumables emphasise purpose and quantity; general requests carry free text.
Changing type refreshes form fields; required inputs depend on the type.
Approval chain and delegation
Each step assigns a person, role, unit head or cost centre owner. The next step waits until amount, priority and category rules match. When SLA expires, escalation runs; with delegation, the deputy acts for the approver.
Rejection reasons post to the timeline; the requester is notified.
Timeline and source
Create, approve, reject, fulfill and close events list chronologically. Linked work orders show a read-only summary on the source preview tab; the maintenance program is not edited.
Notification preferences are per user; critical priority requests can use separate channels.
Fulfillment and product integration
Approved quantity reserves stock, converts to purchase or opens an inter-site transfer. With Reper Mass, warehouse movement is created; Reper Flux ties fuel requests to dispense records; Reper Axis updates work order material lines.
Manual fulfillment closes external supply or site delivery notes when inventory is absent. Status completes partially or fully by fulfilled quantity.
- 1
Configure types and approvals
Set request types, unit-supervisor mapping and conditional approval steps.
- 2
Open and approve
Field or office users submit the form; the chain runs by SLA and delegation.
- 3
Fulfill and close
Cover quantity from stock, purchase or transfer; request status completes.
FAQ
Which products does it work with
It is a CORE module on every tenant. Stock fulfillment uses Reper Mass, fuel requests Reper Flux, work order links Reper Axis; only licensed products connect.
How are approval rules defined
Step order follows amount, priority and category conditions. Role, unit head, cost centre owner and delegation definitions apply.
Can we fulfill without Reper Mass
Yes. Without inventory, manual fulfillment and purchase paths remain; the request flow stays the same.