Weighbridge Software: Tickets, Tonnage, Haulage and Purchase Cost Control

The ticket is linked to the project, the party and the tariff. Haulage cost is calculated from the haulier's tariff per tonne, per trip or per tonne·km; for tonne·km the distance is taken from the ticket, or from the tariff's default distance if the ticket has none. For a purchase, the amount is the unit price of the purchase order line multiplied by the weighbridge net weight converted to the order unit; without an order, the supplier's purchase tariff is used. On a sale leaving the site, the customer tariff applies. Moisture and contract deduction are separate fields; the payable net applies both.

The amount is recorded with the tariff of that day when the ticket is completed. If the tariff changes later, past tickets do not change by themselves; an authorised person reprices them by selecting a date range. A ticket with a missing tariff or distance is flagged. The haulage amount is posted to project cost as a haulage item; the Cost module is required for this. Purchase and sales amounts stay in the weighbridge reports. Daily summary, material, haulier statement, purchase, sales, plate and anomaly reports are downloaded as Excel. Only a user with permission to view costs sees the amounts.

A ticket is open, completed or cancelled. The first weighing opens the ticket, the second closes it; gross, tare and net come from these. The weighbridge summary screen shows open tickets, those open for more than 12 hours, flagged tickets of the last seven days, unresolved import errors and today's trips by usage type.

A suspicious record is flagged by itself: net is zero or negative, gross exceeds the weighbridge capacity, the measured tare deviates noticeably from the stored tare, the same plate has been weighed again within a short time, on a purchase the weighbridge net does not match the waybill quantity, the stored tare is stale, or the weighbridge's verification has expired. Flags set apart the records to be reviewed.

A ticket is not deleted but cancelled; a reason is written for the cancellation. A correction on a completed ticket is made with a reason; the old values, the person and the reason stay in the revision history. A manual change to a ticket that came from the source is marked; an update that arrives from the source afterwards does not overwrite the manual correction, and the fact that it was not applied appears in the history.

If the weighbridge software sends no tickets and a file cannot be exported either, the ticket is entered through the web form. Weighbridge, direction, usage type, plate, trailer, driver, party, material, waybill, and origin and destination are entered; from the plate, the haulier and driver of the previous ticket are suggested. With two weighings, the first opens the ticket and the second closes it; with one weighing the stored tare is used and the ticket is completed. The stored tare is kept per tractor and trailer combination. The ticket is printed with signature fields for the weighbridge operator and the driver.

It suits jobs with many weighbridges and many hauliers, such as an earthworks site, a quarry and crusher, a ready-mix or asphalt plant, and road construction: the haulier statement comes from the tonnage, the purchase amount from the order, the sale from the tariff, and all of it sits in the same ticket record. The weighbridge is a separately licensed module; we clarify its scope and the connection route together in a technical discovery.